Are you sure you want to rest your choices? Some Receptionists may benefit from a college education, but most need a high school or GED and some may not. Customer care is a responsibility of the receptionist and they have to provide it. A confident person is a good fit for a prospective employer. Besides representing your company and its culture, receptionists typically also manage the front office and assist in general administrative tasks, such as handling the incoming mail or scheduling meetings to ensure smooth day-to-day functioning of the office. Specific work location requirements may be based on location where candidate lives and can be discussed further if granted an interview. He/she will be responsible for supervising the receptionist on a daily basis and ensuring that all functions are carried out in accordance with stipulated protocols and procedures. ), (Tell the potential hires what they should do to apply. We look forward to reviewing your resume. It is important that candidates are aware of your needs and that they are able to NationMaster. A receptionist is more focused on just answering calls and dealing with customer questions, while a front desk professional focuses on check-ins, check-outs, and reservations. Learn more from our. Receptionists oftentimes advance into administrative assistant roles. Administrative Assistant / Receptionist Job Description, Administrative Receptionist Job Description, Administrator / Receptionist Job Description, Customer Service Receptionist Job Description, Monitor main switchboard, direct calls and/or take messages, Monitor reception emails and action accordingly, Ensure reception, office and meeting room environments are clean and tidy at all times, Administer visitor sign in process and provide site inductions, Collect, sort and distribute internal/external mail and faxes, Coordinate all meeting room bookings, arrange catering when needed and maintain the Board Room, Key liaison officer for building management, Prepare all outgoing freight for collection and general mail to be delivered to the local post box, Order stationary, kitchen supplies, uniforms, special equipment, Manage contacts lists for internal staff, clients and suppliers, Liaise with external maintenance, office equipment suppliers to ensure efficient and timely service, Uses effective customer service skills to meet the needs of the patients, families and the staff to facilitate patient flow, Most tasks will arise and be completed day to day with a very short term focus, however it is important that the incumbent keeps a long term focus in mind, especially in terms of office costs and contracts, Passion for hair and TIGI, and be a strong representation of the brand for those visiting the TIGI studios, Ability to organize and manage numerous tasks at one time and prioritise, To ensure that all Front of House tasks such as visitor pre-registration, To expedite the satisfactory resolution of any problems that may arise, Forecast visitor footfall and determine supply levels required to manage the service, May be required to cover security duties during periods of absence, Must carry, or be able to obtain, a valid SIA license, To undertake any other duties commensurate with this role as determined by the Facilities Manager, Meet and greet all visitors with a warm and professional welcome, Liaise closely with other departments Maintenance, Catering, HR and Marketing Events, ensuring accurate communication takes place, Catering- Order and maintain tea, coffee and dispensable for the client refreshment bar, Assist and support the Admin and Executive Assistant teams in liaising with executives, provide phone and diary cover during absence or meetings, Flexible - You may be asked for example to work in the post room or to assist with meeting room set-up, Time keeping - Be on time to start your shift/working day, Previous experience in leading/supervising a team, Experience of working with hotel/spa booking and scheduling software is desirable, Genuine interest in holistic spa philosophy, Committed, enthusiastic, organized and customer focused, Act as a first point of contact to welcome all visitors & staff on arrival & departure, informing all relevant staff members of their guests arrival, Receive & book all meeting room requests, ensuring any refreshments or equipment requirements are provided and to ensure the rooms in general are kept to a high standard at all times, Receive & sort all incoming mail & deliveries, swiftly notifying all relevant recipients / departments of their arrival, Ensuring all out-going mail is prepared and ready for collection by Royal Mail, FedEx & DHL each day by their respective deadlines, Book any courier requests as required from Head Office & across our London shops, ensuring swift & accurate tracking updates and completion check off, Assist and support with department requests such as training events & presentations, setting up spaces and any additional requirements as needed, Assist with our seasonal selling campaigns, overseeing service delivery of our external caterers, ordering supplies, and liaising regards menu choice and feedback, Carry out scheduled Health and Safety procedures including but not limited to, Record and process the weekly timesheets for the LHQ and CMDES department, Monitor the visitors book and to be aware of the locations of all visitors to the building from security and health & safety aspect, Keep records of all security passes and key fobs that have been issued and administer the key fob door entry system, 5 GCSEs, grade A-C, including English and Maths or equivalent qualifications, At least 3 years experience in Reception duties, including managing meeting room calendars and incoming and outgoing post, Confident managing high volumes of visitors and VIP guests, ensuring excellent service at all times, Maintains an effective operational flow by communicating patients status to appropriate team members and keeping patient apprised, Provides education as necessary to patient regarding test locations, patient portal use, and follow-up (non-clinical) actions, Respectfully but firmly requests co-pays and/or outstanding balance at time of check-in, Ensures cash control by collecting, processing and balancing funds in the practices designated system and documents properly per AHMG guideline, In the event a minor, aged 16 or older is selected for the position, their continued enrollment in high school, trade school or college constitutes equivalent, Answer and direct telephone calls received through main directory, Ensure that appearance and condition of main reception area is maintained, Coordinate messenger scheduled deliveries to and from reception desk, Experience managing / leading the front of house department within a hotel / health club setting, Proven experience managing, motivating and training team members, A passion for customer service and exceeding guests expectations, IT literate with experience of placing / receiving product orders, Acquisition and maintenance of our GUESTs, Meet and greet all GUESTs with a friendly and welcoming smile, Manage the main reception area at HMH headquarters in Boston, maintaining a warm and inviting environment for employees and visitors alike, Liaise with employees who are expecting visitors, Answer telephone calls to the Boston headquarters main line, directing callers courteously and effectively, Administrative and communications support for the HMH executive team and Corporate Affairs department as needed, with tasks that may include but are not limited to scheduling, event logistics, organizational tasks, writing, design and other activities, Friendly disposition with excellent communication skills, Deal with GUEST queries and requests and arrange assistance as necessary, Prepare GUEST folio and check GUEST out upon departure, Operate a switchboard and direct incoming calls, take and relay messages, execute wake-up calls, Will be required to take live booking enquiries and also follow through with the hotels reservation procedure, Complete various aspects of Front Office administration as directed. Some companies may require a strong communication skills, while others may prefer someone who is knowledgable about office supplies and technology.Regardless of the requirements, it is important that a receptionist be proactive and busy in their work. Make your front desk receptionist job description easy to understand by writing it in a concise way. Answer and direct phone calls in a polite and friendly manner, Welcome visitors in a warm and friendly manner, and answer any questions visitors have, Maintain reception area and all common areas in a clean and tidy manner at all times, Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer, Keep detailed and accurate records of visitor requests and of calls received, Receive deliveries; sort and distribute incoming mail, Take inventory of supplies and restock as needed, Maintain the general office filing system, High school diploma or general education degree (GED) required, 2-3 years of relevant experience in an office environment, Demonstrated ability to read, write, and speak English, Comfortable multi-tasking and prioritizing tasks without guidance. That would make the same simpler for they are not that. Thank you in advance for taking a look at the list of responsibilities and qualifications. Job Description. It is easy to communicate with the receptionists being organized. A receptionist is a position that requires interaction with customers and is responsible for providing a high level of customer service. Lead Receptionist Job in Providence, RI at Saint Elizabeth Community Create a receptionist task list and include it when you advertise a receptionist job. Some of the most exciting jobs for former receptionists include being a sales associate, cashier, or administrative assistant. Lead Receptionist. They train and manage staff, supervise administrative and clerical duties, and address customer complaints and queries. Executive Receptionist Job Description | Velvet Jobs The receptionists at the health care and social assistance office are always very helpful and eager to help. We've determined that 34.7% of lead receptionists have a bachelor's degree. Front office managers who work in medical offices are likely to enjoy much more regular hours. Lawyers are dependent on legal receptionists and secretaries for their organizational abilities, which makes it difficult to know appointment times, client contact information and court dates. Finance Service Representative Carter Bank & Trust Jobs, Registered Nurse Supervisor Caring Heart Rehabilitation and Nursing Center Jobs, Real Estate Agent The Real Estate Group Jobs, Assistant Community Manager Housing Visions Jobs, What Does an Administrative Receptionist Do, What Does a Receptionist/Administrator Support Do, What Does a Receptionist/Billing Clerk Do, What Does a Receptionist/Customer Service Do, Receptionist/Administrator Support Resume. If you have a good sense of humor, you?ll be great at this position. A great receptionist is someone who has excellent communication skills, is professional and oozes interpersonal charm. Lead Medical Receptionist jobs Sort by: relevance - date 2,609 jobs X-Ray Technologist / Pediatric Medical Assistant Brave Care Portland, OR $25 - $28 an hour Full-time 10 hour shift Easily apply Must have the ability to pass the OSHA required medical evaluation & fit testing. Qualifications for spa receptionist. Lastly, they should be able to handle any technical challenges that may come up. They also have the ability to multi-task and are comfortable in a variety of positions. When it comes to receptionists, it?s important to have strong technology skills as well as good soft skills and emotional intelligence. To be successful, receptionists need to have excellent communication . They may also be involved in providing support to other office staff, such as secretaries and administrative assistants. The most common degree is a bachelor's degree degree with an business major. Assisting colleagues with administrative tasks. Information provided on Forbes Advisor is for educational purposes only. When you post a receptionist job listing, you should think about the reception job duties that you need your employee to handle. They log issues or requests and pass them to the correct member of staff, provide information and advice to guests and act as ambassadors for the hotel. In some cases, front desk managers may also be responsible for providing a clear and concise customer service experience. Staff members are able to stay on track and keep the business running smoothly because of their organizational and multi-tasking abilities. This role may require working in shifts, so flexibility is a plus. head receptionist In some cases, receptionists may also be responsible for conducting exams and surveys for their clients. Hire better with the best hiring how-to articles in the industry. Veterinary Receptionist Job Description, Key Duties and Responsibilities Pulls, files and locates necessary charts, as needed. They may feel stress from having to manage high call volume and administrative requests from staff. They typically sit in the main lobby area of an office and are the first person who guests see upon visiting the office space. Receive and direct visitors. Using our career map, a lead receptionist can determine their career goals through the career progression. You will take on a rewarding position with an innovative company where hard work pays off and advancement is always a . This typically includes answering phones, directing calls, greeting visitors, and preparing rooms for meetings and training. Lead Receptionist jobs Sort by: relevance - date 6,019 jobs Shift Details: Full-time position working weekdays, some weekends, and evenings. Using a machine learning data analysis, we determined the following key facts about lead receptionist job descriptions: Clinic patients arrive with questions, concerns and hesitations. Typically a job would require a certain level of education. The spa receptionist's job description involves welcoming and greeting clients warmly, and ensuring that they feel comfortable and happy on their visit. . The position of team lead is found across all industries and companies. The Receptionist will have direct contact with patients and visitors, and will use a computer . Business Transformation Lead Job Description. His/her job description entails receiving guests and welcoming them in the warmest way possible and answering telephone calls. Responsibilities of a Lead Receptionist: Receive and rout incoming calls. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. Legal Receptionist Job Description, Key Duties and Responsibilities